Privacy policy

Last updated: Jan 05, 2025

Introduction

At RecruitmentBuddy.ai, we are committed to protecting your privacy and the privacy of candidate data collected through our AI-powered recruitment platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Chrome extension and web application.

By using RecruitmentBuddy.ai, you consent to the data practices described in this policy. We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

Information We Collect

We collect several types of information to provide and improve our recruitment services:

  • Account Information: Name, email address, company details, and subscription preferences when you create an account
  • LinkedIn Profile Data: Candidate profiles scraped from LinkedIn search results, including names, job titles, skills, experience, and contact information
  • Usage Data: Information about how you use our platform, including search queries, campaign management activities, and feature usage
  • Technical Data: Browser type, IP address, device information, and cookies for platform functionality
  • AI Analysis Data: Insights and recommendations generated by our AI algorithms based on candidate profiles

We only collect candidate data that is publicly available on LinkedIn and necessary for providing our recruitment services.

How We Use Your Information

We use the collected information for the following purposes:

  • Service Provision: To provide LinkedIn profile scraping and AI candidate analysis services
  • Platform Improvement: To enhance our AI algorithms and improve user experience
  • Communication: To send important updates, support messages, and service notifications
  • Security: To protect against fraud, abuse, and unauthorized access
  • Compliance: To meet legal obligations and enforce our Terms of Service

We do not sell, rent, or trade candidate data with third parties for marketing purposes.

Data Sharing and Disclosure

We may share your information in the following circumstances:

  • Service Providers: With trusted third-party vendors who assist in platform operation, such as cloud hosting and payment processing
  • Legal Requirements: When required by law, court order, or government request
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Team Collaboration: With other users in your organization who have access to shared campaigns and candidate data
  • Consent: When you explicitly authorize us to share specific information

All third-party service providers are bound by confidentiality agreements and data protection obligations.

Data Security

We implement comprehensive security measures to protect your data:

  • Encryption: All data is encrypted in transit and at rest using industry-standard protocols
  • Access Controls: Strict access controls and authentication mechanisms
  • Regular Audits: Security assessments and vulnerability testing
  • Data Backup: Regular backups with secure storage and recovery procedures
  • Employee Training: Privacy and security training for all staff members

Despite our security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.

Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your account and associated data
  • Portability: Receive your data in a structured, machine-readable format
  • Restriction: Limit how we process your data
  • Objection: Object to certain types of processing

To exercise these rights, contact us at [email protected]. We will respond to your request within 30 days.

Data Retention

We retain your data for as long as necessary to provide our services and comply with legal obligations:

  • Account Data: Retained while your account is active and for 30 days after deletion
  • Candidate Data: Retained for the duration of your subscription and 90 days after cancellation
  • Usage Data: Retained for 12 months for analytics and service improvement
  • Legal Requirements: Retained as required by applicable laws and regulations

You can request immediate deletion of your data at any time through your account settings.

Cookies and Tracking

We use cookies and similar technologies to enhance your experience:

  • Essential Cookies: Required for platform functionality and security
  • Analytics Cookies: Help us understand how users interact with our platform
  • Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences. Disabling certain cookies may affect platform functionality.

International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

  • Standard contractual clauses approved by data protection authorities
  • Adequacy decisions for countries with equivalent data protection standards
  • Other appropriate safeguards as required by applicable law
Children's Privacy

RecruitmentBuddy.ai is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Sending email notifications to registered users
  • Displaying prominent notices on our platform

Your continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: [email protected]
Phone: (555) 123-4567
Address: [Your Company Address]

We are committed to addressing your privacy concerns and will respond to your inquiries promptly.